Residential Lettings - Guidance Notes For Tenancy Applications
The application form should be completed and returned to this office.
We will discuss your application with the Landlord, if we proceed with your application we will charge an administration fee of £95.00 inc VAT per applicant. This fee covers the cost of referencing and also the cost of setting up the tenancy agreement.
If the proposed tenancy is for more than 1 person, an administration fee of £95.00 inc VAT will be charged for any additional application received, an admin fee of £95.00 inc VAT will also be charged if a guarantor is required.
If the references are not suitable, or you withdraw your application, NO REFUND WILL BE MADE.
To conform with the Proceeds of Crime Act 2002 and the Money Laundering Regulations 2003 we will also require you to bring in two forms of ID, one of which should be photographic (driving licence or passport) and the other should be a letter showing your current address (a utility bill, bank statement or Council Tax letter would all be acceptable forms of identification).
Once you have found a property that you are interested in renting you will need to complete an application form. All applications are subject to a thorough reference check.
A separate application form for each person aged 18 or over will need to be completed.
We will then discuss your application with the Landlord, if we proceed with your application there will be an administration fee of £95.00 inc VAT per applicant to cover the cost of referencing and setting up the tenancy.
If the proposed tenancy is for more than 1 person, an administration fee of £95.00 inc VAT will be charged for each applicant.
If a guarantor application is required an administration fee of £95.00 inc VAT will be charged.
The majority of our properties are strictly no pets, however, in the circumstances where a Landlord may consider a pet there is likely to be an additional charge to the deposit. This additional amount would be agreed between the parties prior to the application being accepted and would normally be an additional £100.00.
If your rent is not received on the due date and we are required to contact you for payment, whether by telephone, letter, fax or e mail we reserve the right to make an administration charge of £5.00 inc VAT.
This fee will increase to £10.00 inc VAT for any subsequent reminders.
All rent payments are to be paid by Standing Order. At the end of your tenancy you are responsible for contacting your Bank to cancel the Standing Order. If we receive your rent payment when it is not due we reserve the right to charge an administration fee of £15.00 inc VAT.
Assuming your application is successful, we will contact you to arrange a time for you to come into the office PRIOR to your tenancy commencement date to pay your first months rent and dilapidation deposit monies, together with signing your tenancy agreement. These monies, however, must be CLEARED FUNDS on the day your Tenancy Agreement commences, so please note if you wish to pay these monies by cheque, we will require 7 working days for clearance, AND OCCUPANCY WILL ONLY BE GRANTED UPON CONFIRMATION OF CLEARANCE. Please confirm with ourselves if you are unsure on the above.
A suitable date will have also been arranged for the ‘Check In’ appointment whereby we will meet at the property to agree the Inventory of Contents and Schedule of Condition, together with confirming utility meter readings. IT IS AT THIS STAGE WHEN YOU WILL BE GRANTED THE KEYS TO THE PROPERTY.
This is a LEGAL DOCUMENT and there are certain specific requirements/stipulations contained within its contents. If you are unsure about any points relating to the Agreement, please consult a member of the Lettings Department. Any breach of the Agreement COULD LEAD TO YOUR EVICTION FROM THE PROPERTY.
The minimum period of the initial tenancy is for FIXED TERM of SIX MONTHS. After that date, the tenancy will continue on a Statutory Periodic Tenancy, whereby you have the option to give ONE CALENDAR MONTHS NOTICE (from your rent due date) to terminate the agreement. If you wish to leave at the end of the fixed term, we will require you to give one calendar months notice, served at the 5 month point (or before) of your fixed tenancy term. If you wish to stay at the property, and would like to sign for another fixed term, with the Landlords prior consent, this can be arranged. If for any reason you have to leave the property before the end of a fixed term tenancy, YOU WILL BE LIABLE FOR THE RENT to the end of the fixed term or up to the point of the property being re-let. Should the property be re-let during the fixed term period, YOU WILL BE REQUIRED TO PAY THE LANDLORDS RE-LET AND ADMINISTRATION FEES. The Landlord can terminate the tenancy agreement at the six month date, or end a Statutory Periodic Tenancy agreement by serving TWO CALENDAR MONTHS NOTICE. Please confirm with ourselves if you are unsure on the above.
These must be paid monthly IN ADVANCE on your rent due date, by Standing Order. In case of joint tenancies, only one whole payment will be accepted.
If your rent is not received on the due date and we are required to contact you for payment, whether by telephone, letter, fax or e mail we reserve the right to make an administration charge of £5.00 inc VAT. This fee will increase to £10.00 inc VAT for any subsequent reminders.
At the end of your tenancy you are responsible for contacting your bank to cancel the Standing Order. If we receive your rent payment when it is not due we reserve the right to charge an administration fee of £15.00 inc VAT.
At the ‘Check In’ appointment, meter readings are confirmed and agreed. We will then notify the relevant suppliers of these readings and of your occupancy. You will need to advise them at the time you leave the property and ensure that all outstanding utility bills are paid in full. Any further documentation will be your responsibility. YOU MUST INFORM US IF YOU WISH TO CHANGE THE UTILITY SUPPLIERS. Telephone connections and Television License are both your responsibility.
We will inform the relevant Local Authority of your occupancy, however, payment of Council Tax is your responsibility and you should contact the relevant Local Authority to arrange payment.
Harrison Estate Agents hold NO RESPONSIBILITY for the forwarding of your mail after your vacation. You should arrange this with the Post Office.
We may, from time to time, need to give your contact details to our contractors for them to arrange an appointment with you for necessary repairs/gas safety inspections etc.