Residential Lettings - Guidance Notes For Tenancy Applications
The application form should be completed and returned to this office.
Payment of £95.00 inc VAT must be made at the time of the application. This fee covers the referencing and also the cost of setting up the Tenancy Agreement, if your application is successful.
If the proposed tenancy is for more than 1 person, a fee of £95.00 inc VAT will be charged for any additional application received, including guarantor applications, if applicable.
If the references are not suitable, or you withdraw your application, NO REFUND WILL BE MADE.
To conform with the Proceeds of Crime Act 2002 and the Money Laundering Regulations 2003 we will also require you to bring in two forms of ID, one of which should be photographic (driving licence or passport) and the other should be a letter showing your current address (a utility bill, bank statement or Council Tax letter would all be acceptable forms of identification).
Assuming your application is successful, we will contact you to arrange a time for you to come into the office PRIOR to your tenancy commencement date to pay your first months rent and dilapidation deposit monies, together with signing your tenancy agreement. These monies, however, must be CLEARED FUNDS on the day your Tenancy Agreement commences, so please note if you wish to pay these monies by cheque, we will require 7 working days for clearance, AND OCCUPANCY WILL ONLY BE GRANTED UPON CONFIRMATION OF CLEARANCE. Please confirm with ourselves if you are unsure on the above.
A suitable date will have also been arranged for the ‘Check In’ appointment whereby we will meet at the property to agree the Inventory of Contents and Schedule of Condition, together with confirming utility meter readings. IT IS AT THIS STAGE WHEN YOU WILL BE GRANTED THE KEYS TO THE PROPERTY.
This is a LEGAL DOCUMENT and there are certain specific requirements/stipulations contained within its contents. If you are unsure about any points relating to the Agreement, please consult a member of the Lettings Department. Any breach of the Agreement COULD LEAD TO YOUR EVICTION FROM THE PROPERTY.
The minimum period of the initial tenancy is for FIXED TERM of SIX MONTHS. After that date, the tenancy will continue on a Statutory Periodic Tenancy, whereby you have the option to give ONE CALENDAR MONTHS NOTICE (from your rent due date) to terminate the agreement. If you wish to leave at the end of the fixed term, we will require you to give one calendar months notice, served at the 5 month point (or before) of your fixed tenancy term. If you wish to stay at the property, and would like to sign for another fixed term, with the Landlords prior consent, this can be arranged. If for any reason you have to leave the property before the end of a fixed term tenancy, YOU WILL BE LIABLE FOR THE RENT to the end of the fixed term or up to the point of the property being re-let. Should the property be re-let during the fixed term period, YOU WILL BE REQUIRED TO PAY THE LANDLORDS RE-LET AND ADMINISTRATION FEES. The Landlord can terminate the tenancy agreement at the six month date, or end a Statutory Periodic Tenancy agreement by serving TWO CALENDAR MONTHS NOTICE. Please confirm with ourselves if you are unsure on the above.
These must be paid monthly IN ADVANCE on your rent due date, by Standing Order. In case of joint tenancies, only one whole payment will be accepted.
At the ‘Check In’ appointment, meter readings are confirmed and agreed. We will then notify the relevant suppliers of these readings and of your occupancy. You will need to advise them at the time you leave the property and ensure that all outstanding utility bills are paid in full. Any further documentation will be your responsibility. YOU MUST INFORM US IF YOU WISH TO CHANGE THE UTILITY SUPPLIERS. Telephone connections and Television License are both your responsibility.
We will inform the relevant Local Authority of your occupancy, however, payment of Council Tax is your responsibility and you should contact the relevant Local Authority to arrange payment.
Harrison Estate Agents hold NO RESPONSIBILITY for the forwarding of your mail after your vacation. You should arrange this with the Post Office.
We may, from time to time, need to give your contact details to our contractors for them to arrange an appointment with you for necessary repairs/gas safety inspections etc.